Activities and administrator responsibilities

Your actions support various activities throughout each service year. Explore those activities and the ways you help clubs and members throughout your district.

The timing of these tasks vary by district.

Kiwanis family activities
  • Kiwanis district board meeting: If a meeting is scheduled, coordinate with the Kiwanis district leadership for you and/or the Key Club governor to provide an update. 
  • Kiwanis mid-year conference: Finalize arrangements, including workshops and travel. 
  • Circle K district convention: The district administrator should attend this event. Suggestion: see if any Key Club members can also attend. 
  • Kiwanis district convention: Attend this event with your Key Club governor and coordinate your responsibilities with your Kiwanis district leadership. 
  • Key Leader: Is there a Key Leader event taking place in your district? Is your district interested in creating one? This program is a great opportunity for all Key Club members, especially emerging leaders. Visit key-leader.org for a list of scheduled events and information about how to host an event. If your district hosts an event, make sure the board shares information early on the district’s website.
Key Club International activities
  • Youth Opportunities Fund grants: There are two opportunities per year for clubs to apply for a Youth Opportunities Fund grant (March and October). 
  • Key Club International Convention: Look for a promotional video from Key Club International to share during your district convention. 
  • Key Club International Convention: Prepare to collect registrations from members and adults interested in attending. 
  • Officer resources from Key Club International: Each year, Key Club International provides digital materials for clubs through the Key Club e-newsletter and online at keyclub.org/key-club-spring-resources. Encourage advisors to review the materials with club officers. 
  • Key Club International District Report Form: The district secretary (or other officer) must submit a report with the DA’s approval within thirty (30) days following the district’s convention or elections or the last Friday in April, whichever comes first. 
  • Update club information: Verify that the new advisors for each Key Club are correctly listed in the district directory and reported to Kiwanis International. 
  • Key Club International Convention: Share information about your district’s group travel with Key Club advisors. Encourage clubs to fundraise and seek funding to subsidize fees for the international convention and district convention. 
  • Key Club International awards: To be eligible for club awards at your district convention, club advisors must complete monthly reports from August through May in the Key Club online reporting system at keyclub.org/muc. 
District activities
  • Key Club district convention committee: Potential discussion topics include district convention, upcoming publications to clubs, and elections. 
  • Key Club district convention: Ensure your registered clubs have enough adults to chaperone in accordance with Kiwanis International Youth Protection policy. 
  • District communication: Announce district elections, contests and awards several weeks prior to the deadline. Be sure to clarify which contests and awards are recognized internationally. 
  • Newly elected Key Club governor: Communicate with your Key Club district governor’s school principal about this student’s new role and responsibilities. 
Key Club district board activities
  • Encourage board members to use the district board meeting to plan and prepare for an October Key Club rally. 
  • Potential discussion topics include upcoming district communication, plans for October rallies, and workshops and bylaw amendments for the district convention. 
  • Key Club district board: As your district’s new board members are elected, training and committee assignments are first on the list of tasks. Share this task with the outgoing governor and other district leaders. 
  • Key Club district committee: Meet with committee members and train new members. 
  • District communication: Newly elected lieutenant governors play an important role in training club officers, so be sure each division knows who their new lieutenant governors are. 
  • Set service goals for the year by having officers discuss which type of service they want to pursue. Consider planning a governor’s service project if your district doesn’t already have one. 
  • Public Relations: Provide your district editor and webmaster with guidance on how to share news and photos of district events with local media outlets. 
  • Committee review: Assess how your committees are functioning and work with the board of directors to determine how to strengthen any problem areas. 
Club support activities
  • Club elections: Key Clubs should hold elections to select the new club officers. Following elections, encourage the officers to update their information in the Membership Update Center at keyclub.org/muc. 
  • Divisional meetings: If applicable, remind lieutenant governors to invite at least two delegates from each club in their divisions to attend divisional meetings. Each club is entitled to two voting delegates for this meeting.